How to Set Up a Great Coffee Bar for an Event


If you’re looking to host an event, there are many ways you can make it more entertaining. Depending on the kind of event, you could host games, give away prizes, or offer food and coffee to guests. For sporting events (like company-sponsored or college-sponsored tailgates), you can host games and give out prizes. For a church event of corporate event, you could think about having a hot chocolate or coffee bar for when guests arrive to your event, especially if its in the morning!

Wondering how you can put together a great coffee bar? Read on to find out!

1. Choose a theme and stick to it

A great way to make a coffee or hot chocolate bar stand out is by setting up a table and having all the decorations revolve around a theme. For example, if the event is near the holidays, you could have a holiday theme with colorful Christmas lights, snowflakes, and other holiday-themed decor. You can choose also choose a color scheme and stick with it. For a corporate event, it could be the company’s colors. Having a theme makes the coffee bar easily recognizable and inviting.

2. Make sure you have all the right ingredients

Though 35% of coffee drinkers actually prefer their coffee black, the majority enjoys having something in it, be it creamer, milk, sugar, or another tasty ingredient. Therefore, when you are planning out your coffee bar, you’ll need paper cups, coffee, creamer, sugar, lids, and wooden coffee stirrers. For creamer, you might want to try a variety of different flavors like hazelnut, Irish cream, and mocha.

3. Have welcoming volunteers work the coffee bar

When you have a coffee bar, you might need to have a few volunteers make sure it looks tidy and help brew more coffee or refill the milk and creamer containers as guests use it. Having people there to help you can not only keep things running smoothly but also helps invite guests to try out the coffee bar because the volunteers will help bring attention to the coffee bar and invite guests to try the delicious coffee.

What kind of coffee bar ideas do you have? Share them with us in the comments below!

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